Documents Required for ESI Registration: A Guide for Different Types of Companies in India

Employee State Insurance (ESI) is a social security scheme that offers medical and financial benefits to employees in India. If you have a business in India, you have to register for ESI to follow the law and protect the welfare of your employees. The registration process and the documents required for ESI registration depend on the type of company you have. In this blog, we will tell you how to get ESIC registration online and requirement of necessary documents to register different types of companies in India under ESIC Act 1948.

Registration under ESIC Act 1948 through Shram Suvidha Portal

The Ministry of Labour and Employment, Government of India, has launched the Shram Suvidha Portal to make the registration and licensing process under different labour laws easier and faster. Through this portal, you can register or get a license under various acts, such as CLRA Act, EPF Act, ESI Act, BOCW Act, ISMW Act, etc. You can also file various returns, pay fees, and track the status of your applications online.

To register for ESI online through the Shram Suvidha Portal, you need to follow these steps:

  • Visit the Shram Suvidha Portal and click on “Register” on the top right corner.
  • Fill in the required details, such as your name, email, mobile number, etc., and create a user ID and password.
  • Log in to your account and click on “Registration/License” on the dashboard.
  • Select “ESI Act” from the drop-down menu and click on “Apply”.
  • Fill in the application form with the details of your establishment, such as Name, Address, Manager, Employer, PAN, already allotted license or registration certificate etc.
  • Upload the scanned copies of the documents required for ESI registration, such as proof of identity, proof of address, proof of incorporation, etc.
  • Review the details and submit the application.
  • There is no requirement of money as esi registration fees
  • You will receive an acknowledgement number and a reference number for your application.
  • You can check the status of your application by entering the reference number on the portal.
  • Once your application is approved, you will receive an ESI registration certificate (Form C-11) and an ESI code number.

By registering for ESI online through the Shram Suvidha Portal, you can save time and trouble and comply with the law. You can also avail the benefits of ESI for your employees, such as medical care, sickness benefit, maternity benefit, disability benefit, etc.

Registration under ESIC Act 1948 through ESI Portal

The companies that are involved in providing manpower, security, or government contracts have to register for ESI through the ESI Portal only. The ESI registration process may be done online through the ESIC portal also. Some steps to be followed for Online ESI registration and some documents required for ESI Registration:

  • Visit the ESIC portal and click on “Employer Login” on the home screen.
  • If you are a new applicant, click on “Sign Up” and fill in the required details to make your account. You will receive a confirmation email with your username and password from ESI official mail id.
  • Log in to your account and click on “New Employer Registration”.
  • Fill in the application form with the details of your company, such as name, address, PAN, bank account, etc.
  • Upload the scanned copies of the documents required for ESI registration, such as proof of identity, proof of address, proof of incorporation, etc.
  • Fill the complete detail of Employees in Form 1 online.
  • Review the details and pay the advance contribution for six months, which is worked out as number of employees covered and their wages.
  • Submit the application.
  • You will receive an acknowledgement email and a reference number for your application.
  • You can check the status of your application by entering the login credential generated by you on the portal.
  • Once your application is approved, you will receive an ESI registration certificate (Form C-11) and an ESI code number.

By registering for ESI through its portal online, you save valuable time and ensure compliance with the applicable labour law of ESI act 1948. You will be able to avail the benefits of ESI for your employees and their family members, such as medical care, sickness benefit, maternity benefit, disability benefit, etc.

What documents required for ESI Registration in case of Proprietorship Business?

Proprietor ESI Registration

A proprietorship company is a business owned and controlled by a single individual. While registering a proprietorship firm for ESI, the following documents are typically required:

  • PAN card of the Proprietor
  • Any single address proof of the Proprietor i.e Aadhar, Voter Id, Driving License and Passport
  • Any single govt issued License/Certificate under GST, Shop & Establishment, MSME or Other
  • Active mobile number and email id of the Proprietor
  • Employment strength and Date of applicability of ESI Act, 1948 on the Establishment
  • Total Employees details withdrawing Salary of salary below Rs.21000 or above
  • OTP process is followed for registration of the applicant detail and submission of the application

What documents required for ESI Registration in case of a Partnership Firm?

Partnership ESI Registration

A partnership company is a business structure owned and managed by two or more individuals (partners). To apply for ESI registration for a partnership firm, the following documents are generally required:

  • PAN card of the Establishment
  • PAN card of all the Partners
  • Partnership Deed
  • Any single address proof of all the Partners i.e Aadhar, Voter Id, Driving License and Passport
  • Any single govt issued License/Certificate under GST, Shop & Establishment, MSME or Other
  • Active mobile number and email id of the Partners
  • Employment strength and Date of applicability of ESI Act 1948 on the Establishment
  • Total Employees details withdrawing Salary of salary below Rs.21000 or above
  • OTP process is followed for registration of the applicant detail and submission of the application

What documents required for ESI Registration in case of Private Limited Company ?

Pvt ltd ESI registration

A private limited company is a separate legal entity with shareholders as its owners. For ESI registration of a private limited company, the following documents are typically required:

  • PAN card of the Establishment
  • Certificate of Incorporation
  • PAN card of all the the Director/s
  • Any single address proof of all the Director/s i.e Aadhar, Voter Id, Driving License and Passport
  • Any single govt issued License/Certificate under GST, Shop & Establishment, MSME or Other
  • Active mobile number and email id of the Director/s
  • Employment strength and Date of applicability of ESI Act 1948 on the Establishment
  • Total Employees details withdrawing Salary of salary below Rs.21000 or above
  • OTP process is followed for registration of the applicant detail and submission of the application

What documents required for ESI Registration in case of a Society/Trust?

Trust esi registration

In India, societies and trusts are two types of non-profit organizations that are commonly used for social, charitable, educational, religious, cultural, and other philanthropic purposes. These organizations operate without the intention of making profits and are established to serve the public or a specific community. Both societies and trusts are governed by separate legal frameworks and have distinct characteristics. if a trust or scoety employs 20 or more individuals, it must register for ESI. Below are the necessary documents for ESI registration in a Trust or Society:

  • PAN card of the Trust/Society
  • PAN card of all the Members/Trustees or Presidents
  • Certificate of Incorporation of Society/Trust
  • Registration of the organization needs to be done with concerned authority as Trust or Society
  • Any single address proof of all the Members/Trustees or Presidents
  • Any single govt issued License/Certificate under GST, Shop & Establishment or Other
  • Active mobile number and email id of the Members/Trustees or Presidents
  • Employment strength and Date of applicability of ESI Act 1948 on the Establishment
  • Total Employees details withdrawing Salary of salary below Rs.21000 or above
  • OTP process is followed for registration of the applicant detail and submission of the application

NOTE:

  1. Only single Registration is allowed under ESI Act 1948 on any PAN however Sub Code can be obtained for different Branches and Units.
  2. Is it mandatory for all new business and establishments incorporated all over India to get Registration for PF and ESI through SPICe+? incorporated w.e.f 23rd February 2020 through SPICe+ webform and EPFO & ESIC registration numbers shall not be separately issued by the respective agencies.

Maintaining Records and Ensuring Compliance

After obtaining ESI registration, it is crucial for employers to maintain accurate records of wages, attendance, and other relevant details of the employees. Compliance with the ESI Act’s rules and regulations is essential, which may include filing regular returns and paying contributions within specified timelines and some employers seem tensed about how to get ESIC number of employee but trust us it is easy task when you do it regulary on time.

Conclusion :

ESI registration is a mandatory requirement for employers and employees in India who are eligible for the ESI scheme. The scheme provides various medical and financial benefits to the employees and their dependents in case of any contingency. The documents required for ESI registration depend on the type of company you have. The ESI registration process is online and can be done through the ESIC portal.

By registering for ESI, you can ensure the welfare of your employees and comply with the law. Whether you run a business as a proprietorship, partnership firm, or private limited company, the multiple benefits of ESI registration do excess beyond just legal compliance maintenance; they contribute to the overall well-being and prosperity of your all kinds of business and its valuable human resources. Start the registration process today and embrace a socially responsible approach to employee welfare and business success.

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