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Documents Required for PF Registration in India

Registering a company for a Provident Fund (PF) is a crucial step toward ensuring employees’ financial security and welfare. The Employees’ Provident Fund (EPF) is a social security scheme in India that provides retirement benefits and a safety net for employees. Regardless of the type of company you are establishing – be it a proprietorship, partnership, private limited company, Society/Trust, etc – it is essential to adhere to the PF registration process and submit the necessary documents to comply with legal requirements. Still, most employers seem confused about the documents required for PF registration, and they do not know enough about the complete registration procedure.

In this blog, we will explore the documents required for PF registration for each type of company, highlighting the key steps to ensure a smooth and efficient registration process. This information will help you complete the registration process easily and secure the PF benefits for your employees.

Registration under EPF & MP Act 1952 through Shram Suvidha Portal

PF Registration can be taken through the portal of Shram Suvidha Portal comes under the Ministry of Labour & Employment. The Online Registration and Licensing facility on the Shram Suvidha Portal is developed to facilitate Establishments, Contractors, Employers, or Principal Employers to submit applications for Registration/License under the Labour Laws Online, i.e., CLRA Act, EPF Act, ESI Act, BOCW Act, ISMW Act, etc. This is the official website of the Ministry of Labour and Employment, Government of India, with the objective of single window access for Registration or Licensing services of Employers/Establishments and other stakeholders.

What Documents required for PF Registration of Proprietorship Business ?

Documents Required for PF Registration of Proprietorship Business

A proprietorship is the simplest and most common form of business structure, wherein a single individual owns and manages the company. Irrespective of the nature of the business, if a proprietorship employs 20 or more individuals, it must register for PF. Below are the necessary documents for PF registration in a proprietorship:

What Documents required for PF Registration of Partnership Firm ?

Documents required for PF Registration

A partnership is a business structure where two or more individuals (partners) come together to operate a company and share its profits and losses. Similar to a proprietorship, a partnership firm must register for PF if it has 20 or more employees. Below are the documents necessary for PF registration in a partnership :

What Documents required for PF Registration of Private Limited Company ?

Documents Required for PF Registration of Private limited company

A private limited company is a separate legal entity with limited liability and shareholders. It is one of the most popular forms of business structures among larger enterprises. Like proprietorships and partnerships, private limited companies with 20 or more employees must register for PF. Documents required for PF registration of private limited company are:

What Documents required for PF Registration of Trust/Society ?

Documents required for PF Registration of Trust/Society

A private limited company is a separate legal entity with limited liability and shareholders. It is one of the most popular forms of business structures among larger enterprises. Like proprietorships and partnerships, private limited companies with 20 or more employees must register for PF. The documents required for PF registration of Trust/Society are :

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Conclusion :

Registering your business/company under the PF act is a legal obligation and an excellent gesture of employer good faith toward the employees, ensuring their financial well-being post-retirement. Whether setting up a proprietorship, partnership or private limited company, adhering to the PF registration process and submitting the required documents is paramount.

This blog provides a general overview of the documents required for PF registration for each company, business and organization type. The complete process and specific requirements may vary depending on the latest regulations.

It is always advisable to consult a legal professional for the most up-to-date information and a smooth registration process.Registration under the EPF & MP Act may be done using the basic details/documents of the Establishment and Employer. Once PF Registration has been done, it is necessary to update/upload the complete details on the PF employer portal, i.e., bank details, Cancelled cheques, and Specified signatures.Then after downloading the updated Form 5A (Return of Ownership), you need to register the DSC and E-Sign of the Authorized Signatory and upload it online to activate it so that you may approve the KYCs of employees and Claims.


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FAQ - Frequenetly asked questions

As per amendment in process of company incorporation for business registration by Ministry of Corporat Affairs (MCA). w.e.f. 23.02.2020, PF code number is alloted along with CIN number. However, employer need to pay PF challan when PF applicable on company as per employment strength or employer choose Voluntary PF Registration.

Getting PF registration online does not cost anything on its own; it is completely free of cost. However, you may engage a consultant or a legal expert to register your business or company under the PF Act and they will charge you for their services.

After registration you need to visit unified employer portal and login with credential received on your registered mobile number after PF Code allotment.

PF applies when the number of employees in your business or company reaches 20, while ESI applies when your number of employees reaches 10.

If you want to register your business or Company under the EPF & MP Act, 1952. You typically need to have at least 20 employees in any given month. But, if you have fewer than that, you can still choose voluntary PF coverage with just one employee.

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